Communication with Your Patients and Appointment Alerts with SMS and MMS for Your Medical Practice

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Overview and Benefits - Text Messaging for Doctors' Offices

Doctors' offices and other medical and health-related practices (dentists, chiropractors, veterinarians, acupuncturists, home care givers, etc.) can better engage with patients using text messaging. Technology is an important part of modern medicine, and this applies to communication with patients as well as medical care itself. Everyone with a mobile phone can receive appointment reminders via SMS or MMS! Here are some of the ways that doctors and other medical professionals can improve their practices with SMS.

Through our work with Medical Practices we have discovered several important benefits of text message marketing:

Engage your Patients - Get patients to provide their mobile numbers with a sign or poster in the waiting room. You can also request this on the paperwork a new patient is required to fill out or simply have the receptionist ask for this.

Appointment reminder services for doctors via SMS and MMS - Use text messages to remind patients about upcoming appointments. This will decrease the pervasive problem of no-shows.

Increase patient visits - Send out text message reminders when patients (or their children or pets) are due for a visit, whether it's a teeth cleaning, blood pressure check or vaccinations.

Nurture patient relationships - Text patients with useful health tips. This is helpful for patients while also serving as a reminder for them to make an appointment for any issues.

Send Out Mobile Surveys - Send out SMS surveys to learn about your patients' needs and to learn about areas you may need to improve.

Google Calendar Integration Sync your Google calendars with ProTexting and automatically schedule text message appointment reminders. Patients will receive the reminder SMS alert before the appointment. They can reschedule or confirm via 2-way messaging, accessed in the Inbox.

Doctors and Medical Offices - SMS Messaging Campaigns

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Text reminders for doctors appointments

Our team of SMS marketing experts will guide you through the process of obtaining toll-free number, local long code or dedicated short code number. Your medical practice's text messaging channel needs to be setup properly from the beginning. If you have questions or need an advise on how to setup SMS communications and alerts for your doctor's office, please contact tour team.

Learn how Text Messaging will increase engagement

Messaging Conversation

Text messaging can play a significant role in improving the efficiency and effectiveness of communications between doctors' offices and their patients. Below, we will show you several examples illustrating how text messaging can be beneficial:

1. Appointment Reminders:
๐Ÿ‘จ๐Ÿฝโ€โš•๏ธ Doctor's Office: โ€œReminder: John, you have an appointment with Dr. Smith on [date] at [time]. Reply โ€˜Cโ€™ to confirm, โ€˜Rโ€™ to reschedule.โ€
๐Ÿ‘ค Patient: โ€œCโ€

* [date] and [time] are data tags. Data tags are great way to automate your messages, by adding personalization.

2. Medical Test Results Notifications:
๐Ÿฅ Doctor's Office: โ€œHi Jane, your test results are ready for review. Please call our office at [number] to discuss them with Dr. Smith.โ€

3. Prescription Refill Reminders:
๐Ÿ’Š Doctor's Office: โ€œMaria, your prescription is due for a refill. Reply โ€˜Rโ€™ to refill or โ€˜Mโ€™ for more information.โ€
๐Ÿ‘ค Patient: โ€œRโ€

4. Follow-up Check-in:
๐Ÿ‘ฉโ€โš•๏ธ Doctor's Office: โ€œHi David, how are you feeling after your surgery? Please let us know if you have any concerns or unusual symptoms.โ€
๐Ÿ‘ค Patient: โ€œFeeling much better, thank you!โ€

5. Payment & Billing Information:
๐Ÿฉบ Doctor's Office: โ€œSarah, your bill is now available. To view or pay your bill, please visit [link]. Reply โ€˜Qโ€™ for questions about your bill.โ€
๐Ÿ‘ค Patient: โ€œQโ€

6. Health Tips and Advice:
๐Ÿ‘จ๐Ÿฝโ€โš•๏ธ Doctor's Office: โ€œDaily Health Tip: Drinking at least 8 glasses of water a day can help maintain your hydration levels and support overall health.โ€

7. Secure Messaging Portal Invitations:
๐Ÿฉบ Doctor's Office: โ€œWeโ€™ve shared important health information with you. Please check your secure messaging portal. [Secure Link]โ€

* ProTexting provides in-house short URL system. By using our Short URL trackable links, you will receive amazing stats. It will show who exactly clicked on the link. Then, you can follow up with diferent message.

8. Insurance Information Updates:
๐Ÿฉบ Doctor's Office: โ€œMichael, we have received new insurance information. Please call us at [number] to confirm the details.โ€

9. COVID-19/Vaccine Updates:
๐Ÿ‘ฉโ€โš•๏ธ Doctor's Office: โ€œVaccine Update: COVID-19 booster shots are now available. Reply โ€˜Sโ€™ to schedule your appointment.โ€
๐Ÿ‘ค Patient: โ€œSโ€

10. Patient Satisfaction Survey:
๐Ÿฉบ Doctor's Office: โ€œWe value your feedback! Please take a moment to complete our short survey about your recent visit: [link]โ€

11. Emergency Alerts:
๐Ÿฅ Doctor's Office: โ€œUrgent: Due to severe weather, our office will be closed tomorrow. If you have an appointment, please call to reschedule.โ€

12. Telemedicine Appointment Invites:
๐Ÿ‘จ๐Ÿฝโ€โš•๏ธ Doctor's Office: โ€œHi Laura, Dr. Brown is available for a video consult at [time]. Please click the link to join: [link]โ€


  • Improves communication efficiency.
  • Reduces no-shows through appointment reminders.
  • Facilitates quicker response times to patient inquiries.
  • Enhances patient satisfaction and experience.
  • Provides easy access to medical information and advice.
  • Increases engagement and adherence to medical advice and medications.


  • Patient consent is required for any form of communication, including text messaging, to comply with privacy laws such as HIPAA. Patients need to agree to receive text messages. They can do by simply texting a keyword, sign up on a web form or provide written consent at the doctor's office.
  • It is critical to ensure that the text messaging system is secure to protect patient information. ProTexting provides super secure system and all data is fully protected.
  • Text messaging should be used in conjunction with other communication methods to accommodate all patientsโ€™ preferences and needs. Some patients prefer a phone call or email. But most people, in recent year, love SMS or MMS, as it is instant and quick.

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Schedule Text Message Reminders

Schedule Text Message Reminders are essential tools for doctors to optimize their time management and minimize patient no-shows. By utilizing SMS reminders, healthcare professionals can automatically send appointment confirmations, reminders, and follow-ups directly to a patientโ€™s mobile device, significantly reducing the likelihood of missed appointments.

ProTexting's technology is instrumental in improving patient engagement and adherence to medical advice and treatments, therefore fostering a more efficient and effective healthcare environment. Our SMS reminder services also offer customization options (data tags), allowing practitioners to tailor messages according to patient preferences and needs.

Doctors and Medical Offices - SMS Messaging Campaigns

Appointment Reminders Alerts

SMS Appointment Reminder Alerts serve as invaluable assets for doctors in maintaining efficient clinic operations and enhancing patient communication. These alerts send automatic text message notifications to patients, reminding them of upcoming appointments, which can significantly reduce the occurrence of no-shows and last-minute cancellations.

By leveraging SMS alerts, doctors can streamline appointment scheduling, save administrative time, and improve overall patient satisfaction and adherence to treatment plans. Additionally, the real-time and personalized nature of text messages increases the likelihood of prompt response and confirmation from patients, leading to improved clinic workflow.

Doctors and Medical Offices - SMS Messaging Campaigns

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